Versailles Exempted Village Schools Restart Plan for 2020-2021
As we prepare for the 2020-2021 academic year, we plan to approach
the safety and education of our students and staff in a manner that is safe and
focuses on the needs for education. As directed by the Ohio Department of
Education, our plan has included the many voices of stakeholders in our
Versailles Exempted Village Schools Restart Plan has been written
to address specifics on how Versailles Schools will address the five guideline
areas highlighted by the COVID-19 Heath and Prevention Guidance for Ohio K-12
schools released by the Ohio Department of Education and the Ohio Department of
Health (http://education.ohio.gov/Topics/Reset-and-Restart); Assessing for Symptoms, Washing and Sanitizing Hands to Prevent Spread, Clean and Sanitize School Environment, Practicing Social Distancing, and Face Covering Policy. This draft will also include specifics related to the academic calendar, daily and school structures specific to supporting our students and staff during this time.
If health information, recommendations, or mandates change, the
Board of Education will adjust protocols to increase safety measures for staff
Assessing for Symptoms
Daily health checks are an important initial step to reduce the
spread of COVID-19. Daily health checks (temperature check and symptoms check)
are expected to be completed at student residences prior to arriving at school
or to a bus pick up location. Follow the CDC guidelines on watching for
Watch for Symptoms
People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
Any student or staff with a fever over 100.0° are to stay home.
Any student or staff that has the following
symptoms of COVID-19 should stay home from school and see their primary care
provider to be assessed for COVID-19:
* Any of the following symptoms: cough, shortness of breath, or difficulty breathing
* Two of the following symptoms: fever (measured or subjective), chills, rigors, muscle soreness, headache, sore throat, new loss of taste or smell, GI Issues (nausea and vomiting or diarrhea)
* Any of the following symptoms: cough, shortness of breath, or difficulty breathing, fever (measured or subjective), chills, rigors, muscle soreness, headache, sore throat, new loss of taste or smell, GI Issues (nausea and vomiting or diarrhea) AND an epidemiological link to a case of COVID-19
People who exhibit the COVID-19 like symptoms while at school will
be required to put on a mask and be taken to a specific location in the school
to receive a health screening from the school nurse. At this time, the school
nurse will determine the appropriate steps and initiate the appropriate
These guidelines will follow the CDC recommendations and can be reviewed at
Typically, the recommendations before a return to school for
persons with COVID-19 or COVID-19 like symptoms will be:
* 3 days with no fever without fever-reducing medication (Below 100.0 F)
* Respiratory symptoms have improved (e.g. cough, shortness of breath)
* 10 days since symptoms first appeared
A person testing positive for COVID-19, who continues to have NO
symptoms, may return to school after:
* 10 days have passed since test
* Depending on your healthcare provider’s advice and availability of testing, you might get tested to see if you still have COVID-19. If you will be tested, you can be around others after you receive two negative test results in a row, at least 24 hours apart.
Our district will consistently work with the Darke County Health
Department, CDC, and Healthcare providers to stay current with any updated
recommendations. The district will use the advice of our medical partners to
update our procedures including.
Washing and Sanitizing Hands to Prevent Spread
Good personal hygiene such as washing hands is an effective layer
of protection against contracting the COVID-19 virus. All classrooms (K-12)
will have dispensers with hand sanitizer, 70% ethyl alcohol. Additional hand
washing stations at the high school and middle school levels are being
developed to increase opportunities for students to wash hands without the need
to use the restroom areas when congested. Students will continue to be
permitted to use their personal hand sanitizer. Some examples of when washing
and sanitizing hands should occur is when entering a classroom, before and
after lunch, recess, use of the restroom, when getting on the bus, and changing
Clean and Sanitize School Environment
Classroom space will be sanitized when classroom changes occur. The Custodial and Maintenance Department has been using a “fogger machine” to disinfect areas for over a year. The disinfectant used by the machine is Vital Oxide. The disinfectant clings by static energy to the material and kills 99.7% of bacteria and viruses. This product is used in hospitals and restaurants. In addition to classroom use, the disinfectants will be used after every school bus route. Ph7Q Dual is another cleaner/disinfectant used by custodial staff to hand wipe surfaces. The cleaning agent used mainly for floors is DailyScrub. All of the above products have been reviewed by the Darke County Health Department for safety concerns as well.
To improve air quality, the district is implementing an air
purification system that will work in the air handling system to clean the air
coming into rooms. This bi-polar ionization system is expected to be installed
prior to the start of the school year. Our air filtration system uses Merv-8
and Merv-13 filters.
Practicing Social Distancing
Physical distancing will be done to the extent possible. This
includes classrooms and buses.
In order to assist in physical distancing within the school building,
activities and movements may be altered. This may include student
movement patterns in the hallway and design of class changes, lunchroom use,
recess area and playground material use, and other activities. As we
progress throughout the school year, these processes and procedures may need to
Busing will have some alterations to address physical distancing.
Only two students per seat will be allowed. The first pick-up will load riders
at the back of the bus. On evening routes, the students who are dropped off
last will be loaded at the back of the bus first. This arrangement will
decrease our bus capacity thereby limiting space which may reduce bussing
options. When families complete the transportation form for the school
year, an accurate number of riders is needed. Those students who are not
regular riders will need to contact the Superintendent to make transportation
arrangements 48 hours ahead of time.
As a general rule, visitors will not be allowed in the building.
Field trips will be limited or eliminated depending on the control measures at
Food Service must alter practices too. All food, including
condiments, must be served to students by a staff member.
Face Covering Policy
Face coverings will be utilized by staff when physical distancing
from students of 6 ft or more cannot be maintained. Face coverings
include masks that cover the mouth and nose. Face shields that extend
below and around the face are acceptable face coverings.
Students will have the option to wear a face covering. At this
time, the decision for students to wear face coverings is a parental decision
and therefore the school will not look to enforce the wearing of face coverings
by individual students. The face covering policy includes students utilizing
school transportation. While face
coverings are optional at this time, the district strongly recommends students
wear face coverings when physical distancing around people of 6 ft is not
We will begin the 2020-2021 school year with the intention to use
our approved calendar and normal school day start and ending times. All classes
are scheduled to occur on the K-12 campus.
Students first day of school: Monday, August 31, 2020
School time: 8 AM - 3:05 PM
- As a general rule, visitors will not be
allowed in the building.
- Field trips will be limited or eliminated
depending on the control measures at various sites.
- Students will share resources only after
materials are cleaned after each use. This pertains to utilizing the
classroom too. Where possible, teachers will rotate to students to provide
fewer interactions and cross-contamination. This will be most evident in
the elementary and early middle school grades.
- The best educational setting for students is
in the school building. Remote learning is not an option that Versailles
Schools will be offering at this time. Students with medical
concerns should contact the superintendent to discuss educational options
- Student attendance will need increased
communication and understanding to address potential concerns with
- Specific building level issues will be
addressed at a later date.
As we look to return to school, we must be flexible and adjust to changes. As this is a comprehensive draft, it is not all-encompassing. Once again, if health information, recommendations, or mandates change, the Board of Education will adjust protocols to increase safety measures for students and staff. The Ohio Department of Education, in its publication on restarting schools, has noted that “schools will need to have the capacity to operate in various modes at different times and, sometimes, with minimum advance notice” (p. 4). Students with medical concerns should contact the superintendent to discuss educational options available.
If needed to increase social distancing, minimize interaction, or increase other virus reduction strategies, the district could move to a hybrid schedule, if possible, before going to total remote learning. A hybrid schedule would consist of students in grades K-6 attending half days during regular scheduled times of 8 am - 3:05 pm. There would be AM & PM sessions. Students in grades 7-12 would move to alternate day schedules of M, W or T, TH. A later start may be required for students in grades 7-12. Attendance on Friday's would be determined based on individual student needs.
In the event the school is shut down, remote
learning would occur. All students would be provided personal technology,
either chromebooks or tablets. Students, who are without internet access, would
be provided internet access hot spots for their residence during the remote
The district continues to follow guidance from the Governor’s office, OHSAA, and the Darke County Health Department in regards to all extra-curricular activities. As of now, all fall sports programs are scheduled to open.